Setting up Kaltura Live Room

Remote Teaching

Setting up Kaltura Live Room

Setting up Kaltura Live Room

For more information, check the Leiden University Library's manual and trouble-shooting page on Kaltura Live Room. You can check the current operation status of Kaltura Live Room at https://kalturavirtualstatus.k... You can find a direct link to the LU Kaltura Video Portal here.

Kaltura Live Room is an online tool that allows you to give interactive lectures with up to 99 participants. It is an environment where you can show and lecture your powerpoint, show a video, have a quiz or have students discuss in groups.

The use of the tool is not suitable for:

  • Non-interactive lectures (rather use Kaltura Capture),
  • Groups of over 100 people. Please contact the Remote Teaching helpdesk for information on setting up Kaltura for larger groups. Contact the video coördinator of your faculty for information on using Kaltura for bigger groups.
  • An interactive lecture for students in different time zones
  • Facilitating collaboration in small groups (rather use MSTeams*).

*More information about how to use this tool will follow soon. Video recording is not allowed in MSTeams due to privacy concerns.

Setting up a Live Room with 40-99 participants
With more than 40 participants, we recommend appointing a moderator who will monitor the students' questions and pass them onto you as a presenter. You can also ask a student to be the moderator and the spokesperson of the group.

Setting up a Live Room with less than 40 participants
With less than 40 participants, you may be able to monitor the chat and answer all questions yourself.

Advice on conducting an interactive lecture
Manage expectations: for example, indicate that you are going to explain a topic first and that there will be time for questions afterwards. In the meantime, students can ask questions in the chat or raise their hands.

Using web cameras and recording lectures
Using a web camera for classes should only be done if it is of added value to the class or a necessary component of the class. If it is not necessary then all students should have their cameras off.

If you wish to record your lecture there are a number of steps that should be taken in order to ensure that it is done in a privacy-conscious way. Consult these Privacy Guidelines on Recording for information on how to record your lectures in a GDPR compliant way, how to ask permission from students and more.

What do I need in order to work with Kaltura Live Room?

  • A stable internet connection
  • A laptop or desktop, preferably with a camera
  • Microphone, from the laptop itself or via a headset
  • Access to Chrome or Firefox as a browser

Attention! It demands a lot of memory capacity from your computer to host a Live Room. Therefore, remember the following:

  • Regularly restart your computer or laptop to free up temporary memory.
  • Close other browsers and applications when you have a Live Room open
  • Don't leave Live Rooms open for hours; this also costs capacity.

How do I create a Kaltura Live Room?

We recommend using Chrome or Firefox as a browser to get the best quality from the Live Room. Other browsers may not work well with this software.

There are three ways you can start a Kaltura Live Room:

  1. Via the video portal - Recommended
  2. Via Blackboard
  3. Via Brightspace

1. Creating a Live Room via the video portal

  1. Go to https://video.leidenuniv.nl/
  2. Log in with your ULCN credentials
  3. Go to Channels
  4. Select Create Channel


    1. Give your channel a title
    2. Make sure Enable Newrow Live Room is turned on
    3. Select the desired topic
    4. Click on save
  5. You don't have to invite students through the video portal.
  6. In the next screen, select "Go back to channel". You will then see the following screen:


  7. Select here: Start Meeting
  8. The screen below will appear. You are now in the Live Room.

Invite students

Via the "invite" button in the menu at the top of the screen, you can copy the link to the Live Room. You can then share this link with colleagues, students and other participants by LU e-mail, via an announcement or via a content page in the course.

Don't forget to set a password and share it as well. In this way you can prevent unwanted visits to the Live Room. The link to this Live Room will remain in existence indefinitely and can therefore be used several times.

Attention: Per link only one session can take place at a time, so when you need multiple sessions at the same time, a new link needs to be made for each session.

2. Create a Live Room via Blackboard

This method is not recommended. Please set up your Live Room through the video portal.

Setting up a Live Room within a course on Blackboard can be done using the following steps:

  1. Open your course
  2. Go to course management and select 'course tools
  3. Choose Media Gallery
  4. The video portal will open. Here you can select 'Start meeting'.

This Live Room will remain linked for the rest of the duration of the course and can always be reused.

Invite students

Via the "invite" button in the menu at the top of the screen, you can copy the link to the Live Room. You can then share this link with colleagues and students by Leiden University e-mail, via an announcement or via a content page in the course on Blackboard.

Don't forget to set a password and share it as well. In this way you can prevent unwanted visits to the Live Room. The link to the Live Room will remain in place indefinitely and can therefore be used multiple times.

Attention: Per link only one session can take place at a time, so when you need multiple sessions at the same time, a new link needs to be made for each session.

Multiple channels needed simultaneously?

When you need multiple channels at the same time, these need to be added via the video portal.

3. Creating a Live Room via Brightspace

This method is not recommended. Please set up your Live Room through the video portal.

Setting up a Live Room within a course on Brightspace can be done using the following steps:

  1. Open your course
  2. Go to course management and select 'course tools’
  3. Choose Kaltura Media Gallery
  4. The video portal will open. Here you can select 'Start meeting'.

This Live Room will remain linked for the rest of the duration of the course and can always be reused.

Invite students

Via the "invite" button in the menu at the top of the screen, you can copy the link to the Live Room. You can then share this link with colleagues and students by their Leiden University e-mail, via an announcement or via a content page in the course.

Don't forget to set a password and share it as well. In this way you can prevent unwanted visits to the Live Room The link to the Live Room will remain in place indefinitely and can, therefore, be used multiple times.

Attention: Per link only one session can take place at a time, so when you need multiple sessions at the same time, a new link needs to be made for each session.

Multiple sessions simultaneously?

When you need multiple channels at the same time, these need to be added via the video portal.

Going live: moderating a course

Going live for the first time can be exciting: you do not see your students, you are not used to the tools yet, and if you are out of luck you might suffer from technical failures. Help yourself by being well prepared and practice with the tool beforehand. Our suggestion is to check out all the support pages on the topic of ‘moderate your session’. Open a Live Room yourself after and practice the different steps and actions, preferably with one or a few colleagues.

A successful interactive lecture

Practice makes perfect: each new session will be better than the previous one. Nevertheless, with the following tips you can already have a good first session:

    • Make a lesson plan with sufficient interactivity. Do not speak for longer than 7 minutes.
    • Make sure you have practiced with colleagues or students, so that you have mastered the operation of the buttons.
    • Make a playlist with your powerpoint, your quiz and possible videos.
    • Start the session with expectation management: when can students ask questions? Is there a moderator? What if a webcam or microphone doesn't work? How long will the session last? What behaviour is expected and not expected?
    • Talk to the students if something doesn't work out, then they know what they are waiting for and they can help if necessary.
    • If you need to record: read the privacy guideline on recording with web cameras to ensure you do so in a privacy conscious way (see below). This document contains information you need to share with students beforehand.
    • Put on the first slide that the lesson will or will not be recorded and how students can test their webcam and microphone and which browsers are supported.
      When recording, add the following text to the beginning slide:
    • This class will be recorded in order to [insert purpose]. If you do not wish to have your video filmed, please do not turn on your camera during the class. This recording will be made available through the Video Portal. The recording will be available until insert date when you will delete the video]. These recordings can be used for further education if necessary.
    • Use the Live Sessions checklist from the last minute teaching tips article.
    • Use the template for slides that you can download here.
    • Make sure to keep the accessibility of your lectures in mind. For tips, you can visit the Integrating accessibility in teaching page.