Frequently Asked Questions

On this page, you can find an overview of frequently asked questions. These are additional to the main pages in the left menu. Have you read the instructions and the FAQ but your question remains unanswered? Please contact the helpdesk.

Remote teaching

Students with extra needs can contact student center Plexus for support in remote learning. Please visit this page for more information.

Not all online available tools can be used for remote teaching. If you're looking for specific information about certain tools, take a look at this page. Please consult your faculty’s support before using a different tool.

The Leiden University Library offers a lot of online services, such as digital materials, information about copyright, support with information literacy, assistance for creating links to journal articles and (e-)books, video services, and online workshops. For more information, please visit their website.

Tools

Follow the steps in this manual to get access to Kaltura Live Room. If this does not work, it might be that you don’t have access yet. Please contact the ISSC Helpdesk to request an account.

You can only find students who have logged in once before via https://video.leidenuniv.nl/. Once they have logged in, you will be able to find them. You can also decide to share the link to the Live Room instead of inviting them. The students can then join the Live Room themselves.

It is possible to invite externals to your Live Room. You can do this by sending them the "direct invite link". In the Live Room, you can find it under "invite". It also gives you the possibility to protect it with a password. This is something that should be done as it allows you to control who can access your Live Room.

Even if you have not been granted rights to create a new Live Room, you might need the right to mute/un-mute attendees, look over the chat and answer questions, or host your own section during a lecture. In this case, the teacher can give you access to the Live Room by following the steps in this manual.

Yes, you can record a session. If you choose to record your Kaltura Live Room, read this Privacy Guidance Note first. At the start of your class, it is important that your students know their rights, like turning their webcam on or off.

  1. Let them turn off webcams, this helps with the management of bandwidth
  2. Hotspotting through a phone is sometimes better than wifi, provided their data bundle is big enough
  3. You can record your Live Rooms and share these on Brightspace afterward.

Their computers automatically go into sleep mode after not moving their computer mouse for a long time. They should change their sleep mode preferences or completely disable sleep mode in their computer settings.

This problem may be caused by teachers not being "live" themselves. If the Live Room is set up as a Webinar, then everyone who comes in is automatically not live, including the teacher(s). They will, in that case, see a green screen, and audio and video will not work even after it is activated. In the "participants panel", they have to click on the "live" button to go live and turn everything on.

Each room is unique, but it is possible to use the same Live Room for different groups at different times. The same Live Room cannot be used for different groups at the same time, unless you would like to start plenary and split up into smaller break-out sessions.

Kaltura Live Room works in Edge, Chrome, and Firefox. Other browsers do not deliver sufficient quality or don't work at all. It is recommended to work in Firefox.

Minimum hardware requirements for Kaltura Live Room are

  • Windows 7 or higher (10 recommended)
  • Browser (up to date): Chrome, FireFox, Edge (Chrome is recommended)
  • Pentium 4 or more modern SSE2 capable processor
  • 1Gb of RAM

For a complete overview of minimum requirements in terms of internet, tablet and phone visit this page.

  1. If you are experiencing issues with Kaltura, please check kalturavirtualstatus.kaltura.com to see if there are any issues with Kaltura from their side.
  2. Ask attendees to always use Firefox (or Google Chrome) as a browser when making use of Kaltura, and ask them to check their specifications via the Kaltura Test Page.
  3. Consult the trouble-shooting page from the Leiden University Library.
  4. Ensure a stable internet connection using these tips on internet connectivity.

When you get this error message chances are you have a special character in your channel title. Please make sure that you remove any special characters. This includes the use of the ampersand (&) sign.

Sometimes LiveRooms are not properly linked to channels. We are currently working on that issue with Kaltura. For now, it is best to try making a new channel with the proper settings and then enable Live Rooms. This usually resolves the issue. You can then delete the old channel.

If you cannot see "Enable Newrow Live Room" this is probably because you don't have the right to create a new Live Room. Make sure you sign in at least once to the video portal or request an account at the ISSC Helpdesk Portal.

To inform your students at the start of class about the expected behavior (online etiquettes) and the functionalities of Kaltura Live Room , you can download this PowerPoint file.

To get more detailed information about setting up MS Teams you can visit the staff website.

Microsoft offers many up-to-date training and support materials. Take a look to find the one that suits you best:

  1. The search method
    You can add others by searching their student numbers or last name, one person at a time. Consult this manual for more information.
  2. Share a team code or link
    You can generate a team code or direct link for your students. This method is faster than "search method", but also has some security risks as people with the code and/or link could enter your team.

Consult this manual for more information about both options.

No, this is not possible at the moment.

While in time bulk upload might be technically possible ISSC is not able to support bulk upload of students at this time, as a reliable script can not be developed and tested under current capacity and prioritisation. This may change in the future. However ISSC can create a large number of MS teams if they have the names of the owners.

The recommended option for use as mentor groups, or any private group for now is:

  1. Follow these instructions to create a code for getting access and send that to your students as an invite, and let them enrol.
  2. Next step is to create private channels for each group and have the mentor or tutor add the students to this group. This manual action is limited in burden as it only concerns approximately 15 people.

Note: unsupported third party (non-Microsoft) plugins exist for bulk upload. We advise against using them, as this requires some technical knowledge of the staff undertaking it. ISSC can not assist with the upload, unexpected side effects may happen, such as students not being added with their UCLN account, and such scripts might stop working on MS Teams without advance notice.

During a meeting, you can copy the link to that meeting from the participants list to share with others via mail.

If you are already using Microsoft Teams you should sign out your private account and log in using ULCN-username@vuw.leidenuniv.nl (this is not the same as your email address!). Unfortunately, it is not yet possible to be signed in with multiple accounts.

The app-version, where you download and install Microsoft Teams on your computer, is overall much more stable and provides extra functionalities for users in comparison to the browser-version. It is also possible to download Teams on your mobile device so you can get notifications when you're tagged/mentioned, answer calls and so on.

In order to access any of the Microsoft Applications (such as Outlook or Teams) you need to use two-factor authentication, either with an authenticator app or a text/call verification. More information about this new safety feature can be found on the staff website.

Microsoft Teams and Skype for Business get their information from the main Outlook database, for this reason, you cannot edit anything within those tools themself. You can edit your profile picture in the following way:

  1. Go to https://webmail.campus.leidenu...
  2. Click on the cogwheel in the top right corner and select Options.
  3. Click on General on the left-hand side to roll down a drop-down menu
  4. Click on 'My account'

Select your profile picture (empty) and you will be able to upload one yourself.

It takes a little while until Microsoft Teams and Skype also process your profile picture, but it should all synchronize eventually.

Formats & activities

Didactics

Hybrid learning is a synchronous approach. One group of students participates in person (on campus) while at the same time the other group of students participates (individually) online.


Blended learning has synchronous and asynchronous aspects. The more passive activities and/or the ones that can be executed at one’s own pace take place in an individual online setting (asynchronous). The teacher and students all come together at the same time, in class or online, to spent time on more interactive activities, such as discussions, simulations, and feedback (synchronous).